Suburban Terrace Civic Association Bylaws- Updated Nov 2017

SUBURBAN TERRACE CIVIC ASSOCIATION, INC.

CONSTITUTION AND BY-LAWS

Article 1. – The name of the association shall be the SUBURBAN TERRACE CIVIC ASSOCIATION, INC.

Article 2. – The purpose of the Suburban Terrace Civic Association, Inc. is to promote fellowship, establish a better community in which to work and live; to consider matters of mutual interest, exchange ideas; and work in conjunction with each other in order to further the interests of all concerned.

Article 3. – The membership of this organization shall consist of residents and businesses who live in that section known and described as follows:

Entire area bounded by the railroad tracks (Illinois Central Railroad) on the North, River Road to the South, St. George on the West and Hyman and Lions on the East.

Associate memberships may be granted to owners of all multi-unit residential property within the boundaries of the organization. This membership will entitle the associate member to a single vote, regardless of how many units he represents.

Article 4. – Officers:

Sec. 1 – All officers mentioned in Article 4 should be elected by majority vote of the members present at the Annual Meeting as defined in Article 6.

The office of the President shall be term limited to a two year term with the option of serving another consecutive two years. If the President declines a second 2 year term, the 1st Vice-President shall assume the office with the same options as the President.

Sec. 2 – Vacancy in any office shall be filled for the unexpired term by appointment by the President, whose appointment must have approval of the Advisory Board by majority vote.

Sec. 3 – The membership reserves the right to remove any officer or officers of the association or to recall any committee chairperson or committee member by two-thirds vote of the members present at a meeting called especially for this purpose and so stated in the call.

Sec. 4 – Names of persons to be candidates for officers in the biennial election of this association shall be presented at the January business meeting of the election year by a nominating committee appointed in open session by the President. The nominating committee shall consist of three (3) persons. The nominating committee may present to the Association the names of one or more persons for each office. In addition, any member of the Association may be nominated from the floor for any office at the November business meeting in an election year.

Article 5. – Meetings: General Membership Meetings will be held as follows:

There are six general meetings per year: January, March, May, July, September and November. The January meeting will be the Annual Meeting.

The Annual Meeting shall be for the purpose of:
Reviewing accomplishments of past year by continuing or outgoing
President
2) Election of officers
3) Installation of officers

Advisory Board can call special meetings of general membership with at least three (3) days and not more than seven (7) days written notice to the membership.

Article 6. – President:

Sec. 1 – The President shall preside over all regular and special meetings of the Association and all meetings of the Advisory Board and shall perform such other duties as are usually required of this office, including overseeing and representing the Association in all civic, legal and political matters that are relevant to the Association and/or its members. It shall also be the duty of the President to arrange for the Association’s participation in, or promotion of such civic functions, meetings, celebrations or other regular or special affairs as the membership or Advisory Board may direct. The President shall be the sole representative and spokesperson for the Suburban Civic Association, Inc.

Sec. 2 – The President shall have the right to call Special Meetings whenever deemed necessary.

Sec. 3 – The President may, for the good of the Association, call meetings of the different committees at such time and place as may be needed.

Sec. 4 – The President shall, at the Annual Meeting, submit a report to the Association on the work accomplished.

Sec. 5 – The President shall be an ex-officio member of all committees, with the exception of the Nominating Committee.

Sec. 6 — In the event of the President’s absence or inability to act of, his duties shall be assumed by the 1st Vice-President, then 2nd Vice-President, and then the Secretary or Treasurer.

Article 7. – 1st Vice-President:

Sec. 1 – The 1st Vice-President shall appoint members to the Membership Committee, the Newsletter Committee and the Public Relations Committee and work in conjunction with these committees.

Sec. 2 – The 1st Vice-President shall assist the President and shall prepare to assume the office of presidency as needed. In addition it shall be the duty of the 1st Vice-President to assist the 2nd Vice-President whenever deemed necessary.

Sec. 3 – The 1st Vice-President shall oversee all regulatory matters, including appointing members to assist in this regard.

Article 8. – 2nd Vice-President:

Sec. 1 – The 2nd Vice-President shall appoint members to the Beautification Committee, Hospitality Committee, Special Events Committee and Neighborhood Watch Committee and work in conjunction with these committees.

Sec. 2 – The 2nd Vice-President shall assist the President and 1st Vice-President whenever deemed necessary.

Article 9. – Recording Secretary:

Sec. 1 – Attend all meetings of the Association, both special and regular, and maintain a record of the activities of every meeting, keeping a separate report of each. Such minutes shall be available for review by any member upon request to the Recording Secretary.

Sec. 2 – Attend all meetings of the Advisory Board and keep a complete record of the activities of same.

Sec. 3 – Record number of members present at General Membership Meetings and Advisory Board meeting to assure presence of quorum.

Sec. 4 – Maintain all business records and archives of the Association.

Article 10. – Treasurer: It shall be the duty of the Treasurer to keep a current record of financial assets of the Association and to report same to the Advisory Board on a monthly basis. It shall also be the duty of the Treasurer to report to the general membership at each meeting.

Article 11. – Membership Committee Chairperson: It shall be the duty of the Membership Committee Chairperson to collect the dues. They shall also maintain a proper and complete record of the membership showing the name, address and telephone number of each member. He shall provide a copy of the complete membership listing to the Recording Secretary.

Article 12. – Finance/Budget and Fund Raising Committees: It shall be the duty of the President, 1st Vice-President and 2nd Vice-President to appoint members to the Finance/Budget Committee and the Fund Raising Committee and to work in conjunction with these committees. The Treasurer is automatically an ex-officio member of the Finance/Budget and Fund Raising Committees.

Article 13. — Information Technology (IT) Committee Chairperson: It shall be the duty of the IT Committee Chairperson to handle all affairs pertaining to storing, studying, retrieving, transmitting and manipulating data and/or information computer related. They shall maintain and update the current Website and Email as requested by the President and with Board approval. They shall assist the secretary and treasurer in organizing current membership data and related information. The Membership Chair, the Secretary, and the Treasurer are automatically an ex-officio member of the IT committee.

Article 14. – Indebtedness: No Indebtedness of the Association shall be incurred beyond the revenues of the Association. The President, 1st Vice-President, 2nd Vice-President and Treasurer are the only officers authorized to sign checks on behalf of the Association. All checks must be signed by at least two (2) authorized officers. No member, officer or Advisory Board member may incur indebtedness on behalf of the Association beyond reasonable business expenses, without the written authorization of the Advisory Board. Reasonable expenses shall not exceed $200.00. All requests for reimbursement must be accompanied by a receipt and reimbursement request form.

Article 15. – Advisory Board: The Advisory Board shall consist of all the elected officers and those members appointed by the President. The number of Advisory Board Members shall not be less than 6 and shall not exceed 20. It shall be presided over by the President, and shall, between meetings of the Association, have power to act in the name of the Association in connection with any business of the Association requiring such action. Five members of the Advisory Board shall constitute a quorum. Such action shall be communicated to the membership in the next regular Association newsletter.

Article 16. – Dues: The dues of members’ shall be $10.00 per member per year or $20.00 per household. Dues shall be due and collected by the Membership Committee Chairman at the Annual Meeting.

Article 17. – Quorum: Twenty-five members shall constitute a quorum at a General Membership Meeting.

Article 18. – Order of Business: Roll Call of Officers – Reading of Minutes of Previous Meeting – Treasurer’s Report – Reports of the President – Reports of Vice-President – Reports of Special Committees – Unfinished Business – New Business – Adjournment.

Article 19. – Amendment of By-Laws: These by-laws may be amended on the recommendation of a special committee appointed by the President at any time, whose report, when approved by the Advisory Board, may be adopted after one presentation at any general meeting, followed by publication to the membership by newsletter and majority vote at the following meeting. Amendment to the reports so presented may be moved at the time of vote but no new by-law shall be presented without publication to the membership-at-large prior to its presentation. The By-Laws shall be reviewed by the Advisory Board on an annual basis.

Article 20. – Fiscal Year: The Association’s fiscal year shall begin on January 1.

The foregoing Constitution and By-Laws of Suburban Terrace Civic Association, Inc. become effective upon approval.

__________________________
Date

____________________________ ___________________________
President 1st Vice-President

____________________________ ___________________________
2nd Vice-President Treasurer

______________________________
Recording Secretary

November 2017 Presidents’ Article

I would like to apologize to you all for missing the Night-out Against Crime Party; my kidney stone had other plans for me. (OUCH) Many neighbors have told me it was a wonderful, well attended party. I would like to thank my vice president Stacey Spies, 2nd vice president Emily Rey, secretary Kim Catalano, treasurer Rhonda Gauthier, board members Al Wilson, Jeanie Knesel, Sandra Roche, Blaise Leblanc, Waynette Glade, Sebastian Rey, and Max Summerville for an outstanding job of coordinating, setting up and supervising Night Out Against Crime party. We have an exceptional team of devoted neighbors and you make our civic association great. Thank You, Thank You, Thank You.

Our September General Membership meeting had a packed agenda. There are many to thank. We had a surprise visit from our new Sheriff, Joseph Lopinto, who shared his interesting background with us. It was wonderful getting to know him. We are very grateful to our Jefferson parish police department for sending First Lieutenant Joshua Wingrove, Lieutenant Cartier and Deputy Taranto. They presented the crime stats for our area and it was an eye opener for us all. We appreciate Corinne Villavasso for introducing the Geaux NOLA Ride Share Program. Thanks to Tyler Dugas with Jefferson Parish Department of Sewerage for bringing us up to speed on our aging sewer system and the projects in place and pending to keep Jefferson parish moving forward. Francisco Miramontes presentation on self-defense was so much fun. He did an excellent job and hopeful we will never be left defenseless. Thank you very much Francisco for empowering us. Thanks to all of our members in attendance, your support is inspiring.

The general membership meeting will be held on Tuesday, November 14, 2017 at Jefferson Playground, Golden Age Center. The doors will open at 6:30 pm and we will start promptly at 7:00 pm. Our guest speaker will be our very own 2nd vice president Emily Rey. Emily has taken the time to research our neighborhood’s history. I feel as though our history is as important as our future. I have had the opportunity to review some of the report and it is so interesting. In preparation for the Thanksgiving holiday we have purchased 3 turkeys to give away. Best of luck to you all. In the spirit of giving we will be collecting can goods for the food bank. A big thanks to everyone who can donate.

We thank anyone in advance for donating a dessert for the community table and we will most graciously accept all.

Also please mark your calendars for our January 2018 general membership meeting. The date is January 9, 2018 at 7:00 pm at Jefferson Playground, Golden Age Center. This annual meeting will highlight the past years accomplishments and our goals for the new year. Please help us by brainstorming ideas for the future progress of our neighbor and the improvements you would like to see.

We wish you all a Happy Thanksgiving and A Blessed Christmas!

Lisa G. Loup

President

Suburban Terrace Civic Association

President’s Report August-September 2017

My goodness, so much has happened since our July General Membership meeting.  My emotions have been run amuck with Hurricane Harvey; the now infamous Hurricane Irma with Hurricane Jose’ on her heals and to our South Hurricane Katia. We have been very Blessed this hurricane season to date and pray we all stay safe for the remainder of this season. I hope the meeting in July was helpful in giving you important information in order to prepare for this very active hurricane season. May we all continue to pray for all of those affected by these terrible storms and continue to donate generously to the cause.

We would like to thank Robert Greene and his staff with Jefferson Parish EOC for his excellent presentation. He presented visual outlines on the large screen and prepared a stack of excellent handouts. Many thanks to Home Depot and there staff for putting together an outstanding presentation about hurricane preparedness. Thanks to Home Depot Manager Jackie Springer and employee Jack Strain for giving their time to educate us on supplies needed.  Timothy Myers of Lightning Services, Inc.  spoke about generator safety and shared some very valuable safety tips that I was unaware of. We thank him very much for his professional experience. Thanks to all of the members in attendance, your support inspires us to work even harder..

The general membership meeting will be held on Tuesday, September 12, 2017 at Jefferson Playground, Golden Age Center. The doors will open at 6:30 pm and we will start promptly at 7:00 pm.  Our guest speakers will be Corinne Villavaso , Tyler Dugas, Deputy Stacey Taranto and Francisco Miramontes.  

Corinne Villavaso has a visual screen presentation for the ride-sharing program “GeauxRide NOLA”

Tyler Dugas is Asst. Program Manager with Jefferson Parish and his visual screen presentation will enlighten us all about the “Sewer Capital Improvement Program”

Deputy Stacey Taranto with Jefferson Parish Police department would like to introduce herself to our membership and present the “Crime STAS” for our area.

PS: There is a possibility that our New Sheriff Lopinto may stop by to introduce himself. No Promises.

Francisco Miramontes ( Pu Sa Bum Nim Francisco Miramontes) has studied Kuk Sool Won for the last 17 years and has 14 years of teaching experience under his 3rd degree belt. He is the owner of Kuk Sool Won of New Orleans and also finds time to teach classes at Xavier University. He will teach us some easy “Self Defense Moves”.

We thank anyone in advance for donating a dessert for the community table and we will most graciously accept all.

We hope you all mark your calendars for our neighborhood NIGHT OUT AGAINST CRIME party.  The date is October 17, 2017 at 6 pm to 9 pm. Our event will take place in the parking lot of the Golden Age Center located in Jefferson Playground. We will have the Rock N Soul Band for your entertainment, food & drinks for your tummies and fabulous door prizes. We look forward to visiting with all of our neighbors.

Also please mark your calendars for our November general membership meeting. The date is November 14, 2017 at 7:00 pm at Jefferson Playground, Golden Age Center. We are working hard to put together a presentation on the history of our great neighborhood. I am looking forward to learning about how our great neighbor came about.

Please continue to pray for our neighbor Rep. Steve Scalise, his family and all those who have been affected by the forces of Mother Nature.

We wish you all a Spooky Halloween.

Lisa G. Loup

President

Suburban Terrace Civic Association

 

June-July 2017 President’s Report

We would like to thank Director Mitch Theriot and his staff with Jefferson Parish Drainage Department for the excellent presentation. The visual footage presented on screen helped to connect all the dots. I think now I finally understand the complexity of our drainage and the dependence we all have on its performance. A special thanks to Carol Ruholl and Nancy Root with the Golden Age Organization for presenting information regarding the Golden Age Programs. Thanks to all of the members in attendance, your support is uplifting.

WOW, Tropical Storm Cindy was a wakeup call for me to get prepared for Hurricane season. It is more important than ever for me to be prepared as my parents are at the beautiful ages of 91 and 81. My responsibility to make sure I am ready so that I may care for all of their needs is paramount to their sense of security. Our next general membership meeting will be all that and more.

The general membership meeting will be held on Tuesday, July 11, 2017 at Jefferson Playground, Golden Age Center. The doors will open at 6:30 pm and we will start promptly at 7:00 pm. Our guest speaker will be provided by Jefferson Parish Department of Emergency Management (JPEOC). They will present the updated information concerning Hurricane Preparedness in Jefferson Parish. Our second speaker is Bo Rodriguez owner of Bridge City Power Equipment. His presentation topic is generator safety. “When in doubt safety counts.” All the information provided will be crucial for your hurricane preparedness. This meeting will also have some great door prizes. Do not forget to get your ticket at the door for the raffle. We thank anyone in advance for donating a dessert for the community table and we will most graciously accept all.

Also please mark your calendars for our September general membership meeting. The date is September 12, 2017 at 7:00 pm at Jefferson Playground, Golden Age Center. We are working hard to put together a presentation on the newest information for self-defense. As the crime rate is souring around us we need to make sure we are educated in all aspects of defense.

Please continue to pray for our neighbor Rep. Steve Scalise and his family.

We wish you all a Lazy Labor Day Holiday.

Lisa G. Loup

President

Suburban Terrace Civic Association

April-May 2017 President’s Report

Our March meeting was very well attended and I would like to thank all the members who were able to come out and support your civic association. Our guest speaker, State Representative Cameron Henry, shared vital information about the state’s budget crisis, what new taxes may result and where cuts would be necessary. His passion and energy for government are apparent. I would like to thank Representative Cameron Henry for his time and information.

The Spring Fling on April 1, 2017 was also well attended. It was a pleasure to see all the little ones from the community making new friends and playing games. The band played some great tunes and there was plenty of food to go around. Jefferson Parish did an outstanding job setting the gym up for us and we truly appreciate their services. We would also like to thank PAWS for bringing some puppies to visit with us. My officers and board members made it all possible and STCA has truly been blessed with their service to our neighborhood. I would like to thank some wonderful members whom showed up early and helped out wherever they were needed. A special thanks to Mike Doyle and his family for not only donating the ice but bringing it to us. Congrats to all the winning members that walked away with the beautiful fresh flower arrangements. In all, we had over 70 members attend.

Our next general membership meeting will be held on Tuesday, May 9, 2017 at Jefferson Playground, Golden Age Center. The doors will open at 6:30 pm and we will start promptly at 7:00 pm. Our guest speaker will be Director Mitch Theriot of Jefferson Parish Drainage Department. He will present the updated information concerning drainage in Jefferson Parish. We have had some very heavy rain events in the last several months and we all have concerns about how the drainage infrastructure will affect us. We thank anyone in advance for donating a dessert for the community table and we will most graciously accept all.

Also please mark your calendars for our July general membership meeting. The date is July 11, 2017 at 7:00 pm at Jefferson Playground, Golden Age Center. We are working hard to put together a presentation on the newest information necessary for Hurricane preparedness.

We wish you all a Blessed Mother’s Day and Father’s Day. Here’s to hoping your 4th of July will be a BLAST !

Lisa G. Loup
President
Suburban Terrace Civic Association

March 2017 President’s Report

It has surely been a busy two months, since I accepted the Presidency of the Suburban Terrace Civic Association. I am most grateful to all of the new officers and board members for their loyal participation. I would also like to extend my gratitude to Jefferson Parish and their staff. All of the departments I have contacted have been most helpful in our transition. I would especially like to acknowledge Councilman Paul Johnston’s secretary Margaret, Director Mitch Theriot’s secretary Ms. Williams, Director Amiee Vallot’s secretary Mrs. Jones and Becky Letort in Recreations. Thank you for your patience and willingness to help.

Our next general membership meeting will be held on Tuesday, March 14, 2017 at Jefferson Playground, Golden Age Center. The doors will open at 6:30 pm and we will promptly start our meeting at 7 PM. We will proudly host State Representative Cameron Henry as our guest speaker. He will be giving us the updates on the congressional session and the special session. We thank anyone in advance for donating a dessert for the table and we will most graciously accept all.

Please mark your calendars for a special event coming up in April. The Event we are looking forward to is our Spring Fling Event, Saturday, April 1, 2017. The event will begin at 11 AM and end at 1 PM . Our event location is the Jefferson Playground Gym. The band Rock’n’Soul will be playing for our entertainment, we will have games for our children, food, drinks and fellowship with our neighbors.

Also please mark your calendar for our May general membership meeting, May 9, 2017 at 7 PM also at Jefferson Playground in the Golden Age Center. Our guest speaker will be Jefferson Parish Director of Drainage Mitch Theriot. He will present to us the updates to drainage in Jefferson Parish and highlight our area.

The Northside of Newman Ave, Dodge Ave, Jefferson Heights Ave, Orleans Ave, and streets in between have been fighting for the new zoning of properties for the last 3 years. This battle began when a developer was allowed to divide a plot of land into 15 small lots which we feel is not conducive to our neighborhood norm. We are happy to announce that on February 22, 2017 the Jefferson Parish council voted to change certain areas in the study to R1 – B. This will help in our fight to keep developers from chopping large lots into 50′ plots. We have been very fortunate to win this battle but we all must continue to support our neighborhood civic association. Our civic association’s strength will only come from a large number of the members whom participate. The larger our membership is, the louder our voices will carry.

Please remember to invite all of your neighbors to join the Suburban Terrace Civic Association. We have many issues to address in our neighborhood to preserve our quality of life that we enjoy everyday. Oschner’s expansion is knocking at our door and many developers are looking at our area to expand. We must all strive to maintain our beautiful community. I look forward to servicing our neighborhood with your help and guidance.

With Gratitude,

Lisa G. Loup
President
Suburban Civic Association

President’s Report November / December 2016

For everyone who helped to make our “Annual Night Out Against Crime Party”, a big success, many thanks. For those of you who attended, the music, food and friends were fantastic. For those of you who missed it, you missed a great time. I would like to thank the Band, Soulful Rock, for giving us some great sound and getting people to dance. I believe everyone had a fantastic time.

Our next meeting will be Tuesday, November 8, 2016, for 7:00 pm, in the Golden Age Center, at Jefferson Playground. Paul Johnston will be our guest speaker along with several Department heads from Jefferson Parish. The topic of discussion will be the process, progress, problems, and hopefully, solutions associated with the Newman avenue Project

We will also have nominations for Officers at this meeting. All offices are up for election including President, 1st Vice President, 2nd Vice President, Treasurer, and Secretary. Any one wishing to run for these offices should have someone to nominate and another to second their nomination. They must also be present to accept the nomination. If more than one person is nominated for any one office, an election will be held at our January 14, 2017 meeting. All elected officers will be instated into office that night.

The Officers and Advisory Board Members would like to wish everyone a Happy Thanksgiving, Merry Christmas, and a happy, healthy and prosperous New Year.

Again, our next membership meeting will be Tuesday, November 8th, for 7:00m, in the Jefferson Playground gymnasium on the 2nd floor. I hope to see all of you there.

President’s Report July / August 2016

Our July 12th meeting will be a Hurricane Preparedness Meeting. May 30th marked the beginning of Hurricane
Season. Its time to start preparing. Start making up your to do lists. Be prepared to secure your homes with
either shutters or plywood, which should be at least 5/8ths. of an inch thick, metal shutters should be at least 22ga. metal. Be sure to pick up and secure lawn equipment and patio furniture. Make sure to put your important papers such as insurance policies, birth and marriage certificates, important pictures, car titles and other valuables in a safe, water proof container. Make plans on how to keep in touch with family members. Plan where you might evacuate. Have non perishable food, water, and medication for at least two weeks. As for water, have at least one gallon per person per day. Plan for what to do to secure frozen food. Electricity will probably be off so a good idea, should you not have a generator, is to pack all of your frozen or refrigerated food into garbage bags and put them back in the freezer or refrigerator . This will save a messy, stinky clean up when you return. If you have a generator, be sure to have extra gas, oil and spark plugs in case your electricity is off for a prolonged period of time. You will also need extra gas for your car. You will need batteries for flash lights, radios, and portable TVs. Should you stay, please realize you will be on your own. Police, ambulances and fire rescue will be unavailable during and immediately after the storm. Hospitals, gas stations, and stores will be closed. Please if you are going to stay, be PREPARED!!!

Check on your elderly neighbors and relatives and make sure they are safe and have means to evacuate.
Should you decide to evacuate, follow contra flow procedures. Stay informed by watching television or listening to
the radio to see when contraflow will begin. Get out early to avoid traffic problems. Make plans as to where you will go ,make reservations before you leave. Bring snacks and drinks with you, you may be on the road for hours. Check for broken or falling limbs in trees for these could become dangerous projectiles in hurricane force winds. Have a well prepared first aid kit available. Fill all propane tanks especially if you have an electric stove, at least you will be able to prepare meals on a portable burner or bar-b-que pit.

When the storm is over, look out for and stay away from fallen power lines as they may still be energized especially if they are in water or in trees for they may energize the whole tree. Notify either Entergy, police, or Jefferson Parish if possible. Do not drive on flooded streets as you may push flood waters into someone’s home or business. If possible, get in touch with family and friends to let them know how you are doing or if they will be able to return home.

You could encounter wild or injured animals, please stay clear as they could be dangerous. Make sure all of
your shots, including tetanus are up to date. Remember, you will probably be under a curfew so stay as close to
home as possible.

It is also a good time to remind everyone to keep the drains and curbs clean and free of leaves and debris this
time of year. Not only for hurricanes but this is the time of year we get heavy rains and flash floods. Keeping the
drains free of debris could keep you or your neighbors homes from flooding so lets work together to keep our neighborhood clean of leaves and debris.

Remember our next meeting is Tuesday July 12th at 7:00pm, in the Golden Age Center at Jefferson Playground.

Thank you,
Kennith J. Lassalle
President
Suburban Terrace Civic Association
suburbanterracecivicassoc@cox.net